Last updated: 20/10/2025
Welcome to Qubi Advisory Service (“Qubi”, “we”, “us”, or “our”). These Terms & Conditions (“Terms”) set out the basis on which we provide our professional consulting, advisory, and related services (“Services”) to clients (“Client”, “you”, or “your”).
By engaging Qubi Advisory Service, accepting a proposal, or using our website www.qubiadvisoryservice.com, you agree to these Terms.
1.1. These Terms apply to all proposals, service engagements, statements of work, and deliverables provided by Qubi to the Client, unless expressly overridden in writing.
1.2. Any additional or conflicting terms proposed by the Client are excluded unless agreed by Qubi in writing.
1.3. Each engagement will be defined in a written proposal, quotation, or statement of work (“Engagement Document”), which together with these Terms form the complete contract between the parties.
2.1. Qubi shall perform the Services with reasonable skill, care, and diligence in accordance with professional standards.
2.2. Any timelines or milestones are estimates unless expressly stated as binding in the Engagement Document.
2.3. The Client acknowledges that advice, recommendations, or deliverables are based on information supplied by the Client and are dependent on the Client’s timely cooperation.
3.1. The Client shall provide Qubi with all relevant information, materials, and access reasonably required to perform the Services.
3.2. The Client shall ensure that any information provided is accurate and complete.
3.3. Qubi shall not be liable for any delay or failure arising from incomplete, inaccurate, or delayed information supplied by the Client.
4.1. Fees for Services shall be as set out in the relevant Engagement Document, quotation, or proposal.
4.2. Unless otherwise agreed, fees are exclusive of applicable taxes (including VAT).
4.3. Expenses reasonably incurred by Qubi (including travel, accommodation, and materials) shall be reimbursed by the Client if pre-approved or specified in the Engagement Document.
5.1. Qubi shall issue invoices in accordance with the agreed schedule or upon completion of defined milestones.
5.2. All invoices are payable in full within thirty (30) calendar days of the invoice date (“Due Date”), unless otherwise agreed in writing.
5.3. Payment shall be made in GBP via bank transfer to the account details shown on the invoice.
5.4. If any invoice remains unpaid after the Due Date:
(a) Qubi may charge interest at 4% per annum above the Bank of England base rate (or the maximum lawful rate) until payment is received;
(b) the Client shall reimburse any reasonable recovery or legal costs incurred;
(c) Qubi may suspend or withhold Services until payment is made.
5.5. Any invoice disputes must be raised in writing before the Due Date. The undisputed portion must be paid as scheduled.
5.6. The Client shall not exercise any right of set-off or deduction unless expressly agreed by Qubi in writing.
6.1. Any material change to scope, deliverables, or timeline must be confirmed in writing and may result in additional fees.
6.2. Qubi shall notify the Client in advance of any proposed variations or cost implications.
6.3. Verbal instructions are not binding unless confirmed in writing by both parties.
7.1. Each party shall treat as confidential all information obtained from the other that is marked or reasonably understood to be confidential.
7.2. Confidential information shall not be disclosed to third parties without the prior written consent of the disclosing party, except as required by law.
7.3. These obligations continue for three (3) years after termination of the engagement.
8.1. Unless otherwise agreed, Qubi retains ownership of all intellectual property, methodologies, templates, and tools developed in the course of providing the Services.
8.2. Upon full payment, the Client receives a non-exclusive, non-transferable licence to use the final deliverables solely for its internal business purposes.
8.3. The Client shall not reproduce, distribute, or resell Qubi’s materials or deliverables without prior written consent.
9.1. Qubi’s total aggregate liability (whether in contract, tort, or otherwise) arising out of or in connection with the Services shall not exceed the total fees paid by the Client for the engagement giving rise to the claim.
9.2. Qubi shall not be liable for:
(a) indirect or consequential losses, including loss of profit, revenue, or data;
(b) errors arising from information or materials supplied by the Client; or
(c) delays caused by third-party acts or omissions.
9.3. Nothing in these Terms limits liability for death or personal injury caused by negligence, fraud, or any other liability that cannot be excluded by law.
10.1. Either party may terminate the engagement by giving 30 days’ written notice.
10.2. Qubi may terminate immediately if the Client:
(a) fails to pay an undisputed invoice within 30 days after the Due Date;
(b) breaches these Terms and fails to remedy the breach within 14 days of written notice; or
(c) becomes insolvent or ceases to trade.
10.3. Upon termination, the Client shall pay for all work completed and expenses incurred up to the termination date.
11.1. Each party shall comply with applicable data protection laws, including the UK GDPR and Data Protection Act 2018.
11.2. Qubi will process personal data only as necessary to perform the Services or comply with legal obligations.
11.3. Further details are available in Qubi’s Privacy Policy are available at www.qubiadvisoryservice.com
Qubi shall not be liable for any delay or failure to perform due to events beyond its reasonable control, including natural disasters, pandemics, war, or supply chain disruption. Time for performance shall be extended by the duration of such events.
These Terms are governed by and construed in accordance with the laws of England and Wales. The parties agree to submit to the exclusive jurisdiction of the English courts.
14.1. These Terms constitute the entire agreement between the parties regarding the subject matter and supersede all prior discussions.
14.2. No variation to these Terms shall be valid unless made in writing and signed by both parties.
14.3. Failure or delay by Qubi to enforce any right shall not constitute a waiver of that right.
14.4. If any provision is found invalid or unenforceable, the remainder shall continue in effect.
✅ Summary of Key Payment Terms
Invoices payable within 30 days of issue
Interest on late payments at 4% above BoE base rate
Recovery costs and suspension rights apply to overdue invoices
Disputed invoices must be raised before due date